RESERVATION REQUEST FORM

Upon submission of this form and proof of liability insurance, TCSC will process the application and notify the applicant of approval or denial. This form does not guarantee your reservation.

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Did you check the calendar?

Before you begin the application, make sure your dates and times are available on our facility calendar.

1Contact Information

2Courts

3Event Info

4Dates & Times

5Additional Services

6Proof of Insurance

7Authorization

Applicant Information
Name*
First Last
Email*
Phone*
Organization / Group Name
Address
Street Address Address Line 2 City State / Province / Region ZIP / Postal Code Country

Courts Requested
What type of courts do you need?*
- Basketball (up to four available)
- Volleyball (up to six available)
- Pickleball (up to twelve available)
- Other
# of basketball courts needed
# of volleyball courts needed
# of pickleball courts needed
Other Court(s)*
describe the type of courts, quantity and setup needed

Event Details
Type of Event*
Event Name
Event Description
On-site Contact During Event
On-site Contact Name*
On-site Contact Phone*
On-site Contact Email*

Dates & Times
First Day of Event
MM slash DD slash YYYY
Event Start Time

Hours :

Minutes

AM/PM
Last Day of Event
MM slash DD slash YYYY
Event End Time

Hours :

Minutes

AM/PM
Multi-day Start/Stop Times
If applicable, provide the start and stop times for each day of the week requested.

Additional Services
If needed, the estimated costs for TCSC staff will be provided prior to event and total cost will be invoiced following the event.
Do you need additional staff, services or equipment?*
- Scorekeepers
- Admission Attendants
- Other Staff
- Additional Services/Equipment
- Nope, Nothing Else Needed
How many scorekeepers?
How many admission attendants?
Other staff requirements
Additional Service or Equipment
What other types of services or equipment might you need for your event?

Proof of Liability Insurance
Before we process your application and your use of The Courts' facilities, you must provide proof of liability insurance.
When will you provide proof of insurance?*
- I'll provide proof after my application is processed
- I want to upload proof now
Proof of Insurance*
upload a jpg, png or pdf of your valid liability insurance
Accepted file types: jpg, png, pdf, Max. file size: 256 MB.

Authorization
As an authorized representative for the organization and event requested on this form, I understand the rules and regulations applied to use of The Courts Sports Complex, and by filling out the section below, agree they will be followed in the conduct of the event.
Authorized Representative*
Enter full name
Title*
Rules & Policies*
1. Play at your own Risk TCSC is an athletic sports complex that houses sports activities. There are injury risks in playing sports. Playing sports and entering TCSC you understand that there are Balls, Players, Refs, Spectators, Bleachers, Poles, Chairs, Scoreboards, Refs stands, and Score-Tables that are all part of the games or practices. You should know the surrounding play and out of play areas. Children should not run loose, and all children must always be under constant parental/guardian supervision.

2. Behavior We strive to provide a positive environment for all users and visitors within our facility and community. Individuals who engage in unacceptable behavior will be asked to leave the facility and/or be subject to further legal action. Review our Spectator Code of Conduct.

3. In the Gymnasium To protect our wood flooring, only water in an enclosed container is permitted inside our sports court areas. Food and other drinks are permitted in our lobby areas only. Appropriate non-marking athletic shoes are required on all wood floors within our facility. Bikes, skateboards, roller skates/blades, are prohibited. Please refrain from wearing high-heeled shoes and Heelys shoes.

4. In the Lobby Area Please respectfully enjoy the comfort of our lobby area furniture and table & chairs. Alcoholic beverages are prohibited. Glass containers are strictly prohibited. Cooking/food warming appliances are prohibited. No running, bouncing or throwing balls in the lobby area.

5. Parking During peak times, our parking lot can be very full. Please be conscious to park responsibly, between marked lines and in designated areas only. Cars parked illegally may be towed without notice. Absolutely no grills or other means of heating food may be used on the property. City ordinances and the rules of our property management do not allow overnight parking of RV's in our parking lot or adjacent streets.

6. No Animals Allowed Absolutely no pets or other animals are permitted inside the facility. Service animals displaying proper permits may accompany their owner.

7. Lost and Found TCSC are not responsible for lost or left items. TCSC will hold lost and found items for one week. TCSC is not responsible for calling or informing you of lost items. Please call the front office for any inquiries about lost items. (303-4-COURTS)

8. Valuables Secure all valuables. TCSC is not responsible for any personal items lost or stolen within the building and in our parking lot. Please do not leave valuables in your vehicle.
I agree to The Courts Rules & Policies
Terms & Conditions*
1. RESERVATION of The Courts Sports Complex (TCSC) space should be made at least 30 days prior to use of sports complex by submitting the Facility Request Form and proof of liability insurance.

2. PAYMENT - Must be made in full 30 days prior to use.
a. Non-compliance of this will result in loss of sports complex rental.
b. Credit Card payment is the preferred method of payment 30 days prior to rental.
c. Once you reserve a court and pay for it, it is yours. Subcontracting is prohibited.

3. CANCELLATION - User will be charged for all space reserved, unless written cancellation notice is received by TCSC from User prior to the first date of rental.

Cancellation Refund Policy
$60 or less, no refund
More than $60, 80% refund with at least 14 days notice
More than $60, 50% refund with less than 14 days notice

4. RENTAL RATES
-----------------------------
Basketball (4 available)
Monday-Thursday @ $65/hr
Friday-Sunday @ $75/hr
-----------------------------
Volleyball (6 available)
Monday-Thursday @ $65/hr
Friday-Sunday @ $75/hr
-----------------------------
Pickleball (12 available)
Monday-Thursday @ $25/hr
Friday-Sunday @ $25/hr

5. Only non-marking court shoes allowed on gym floors.

6. The User is responsible for clean up at the end of rental time – this includes all trash and water bottles on the court.

7. No unattended children.

8. No misuse of The Courts equipment in the gyms, in the building, or surrounding the TCSC property.

9. TCSC has been designated as a SMOKE & DRUG FREE facility. Smoking of any item including marijuana, vaping, and the use of smokeless tobacco products is prohibited on all grounds, including parking lots. No alcohol, vaping, or drugs of any kind allowed anywhere on the TCSC property including the parking lot. No firearms or weapons of any kind are allowed on/in TCSC property/building.

10. User warrants that they do not discriminate on the basis of – race, color, age, sex, religion, creed, national origin, ancestry, genetic information, marital status, sexual orientation, gender identification, or disability.

11. User hereby assumes full responsibility for all acts of all persons using the facility and hereby agrees to reimburse TCSC for any and all damages to such facility(s), space and equipment utilized pursuant to this Agreement (normal wear and tear excepted). All damages will be billed to the User. User’s representatives are invited to participate in the inspection for damages before and after the time covered by this Agreement. TCSC assumes no responsibility for accidents and/or loss of property incurred by the User and/or User’s guests.
I agree to The Courts Terms & Conditions
Signature*
Enter your initials as an electronic signature.
Date*
MM slash DD slash YYYY
Name
This field is for validation purposes and should be left unchanged.

RESERVATION REQUEST FORM

Did you check the calendar?

Applicant Information

Courts Requested

Event Details

On-site Contact During Event

Dates & Times

Additional Services

Proof of Liability Insurance

Authorization